In the past, companies kept sensitive documents under lock and key due to the fear that confidential documents could fall into improper hands. This could result in lost opportunities, costly litigation or even data breaches.

Virtual data rooms (VDRs) are cloud-based software solutions which allow secure remote access for 24 hours a day to files and folders through any device that has an internet connection. VDRs are cloud software solutions that allow secure, 24/7 remote access to folders and files on any device with an Internet connection. These platforms offer a variety of collaboration tools that help in contract management and efficient document management. They also include advanced features like granular permissions, watermarking, and audit trails to minimize the risk of malicious or accidental deletion.

The most popular use-case for virtual data rooms is due diligence in the mergers and acquisitions process. It is essential to have a platform that permits both the sell-side as as the buy-side examine and archive documents. VDRs streamline the due diligence process and significantly reduce the timeframes.

Startups frequently use VDRs to work with investors and advisors during fundraising rounds, M&A, and other transactions. These platforms allow startups to upload and organize their documents into an intuitive system that accelerates the due diligence process. They also offer collaboration tools such as commenting, Q&A sections, and tasks to aid teams in staying organized and work more efficiently. Many modern companies offer cloud-based models that doesn’t require any installation or hardware. Self-hosted software, installed on startup servers, offers greater control and may require IT resources.