A board portal solution is an array of digital tools that bring all stakeholders together on the board. These tools reduce admin, enable collaboration and facilitate more productive discussions and governance monitoring. This allows the board to take better decisions more quickly, and to comply with the changing regulations in a timely manner.
The best board portals are simple to use by everyone, regardless of whether they are tech-savvy or not. They also reduce time and energy for administration since they automatize processes and eliminate the need for emails. This allows them to spend more time on governance and improve the process of preparing meetings and discussions during meetings.
It’s also essential that any portal for boards is secure and has an audit trail that is thorough. This way, the organisation officials can be confident that the portal adheres to strict privacy standards for data. In addition, communications between members is contained within the portal, not in individual emails which are more vulnerable to cyber-attacks.
Board-level documents are among the most sensitive documents in an organization. The right platform will ensure that they are protected throughout their lifecycle. Features such as remote wipe, permissions based on role and permanent purge will ensure that information isn’t lost or misplaced.
Furthermore, a great board portal should also offer the widest range of scheduling options for meetings and other activities. This allows board members to be present anywhere and at any point which can be extremely useful for remote or hybrid meetings. Video conferencing should be included for meetings where face-toface meetings are not feasible.